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NORTH BRITISH RAILWAY STUDY GROUP

Terms and conditions and privacy

Terms and conditions

Please read these terms and conditions carefully as you agree to be bound by them while using the North British Railway Study Group website. By visiting our website, you are consenting to the procedures and policies which follow.

Privacy and Personal Data Retention Policy

Please review our Privacy and Personal Data Retention policy below as it describes the NBR Study Group’s compliance with the General Data Protection Regulation (GDPR) of 2018.

Website availability

We will do our best to ensure the site is available at all times, but we cannot guarantee this due to the nature of the internet and our need to maintain and update the site.

Copyright

All materials used in this website, including images, graphics and text, are the copyright of the North British Railway Study Group or its individual members or contributors. You may use materials downloaded or otherwise originating from this site only for your own private study or personal research. Any unauthorised use of the materials on this site, including (but not limited to) commercial use, is strictly prohibited.

Links to other sites

The North British Railway Study Group cannot accept responsibility for the availability and/or content of other websites. Links are provided for your convenience and you use them at your own risk.

Privacy

Last update: June 2020

The NBR Study Group appreciates how much you care about the way your personal information is used and we strive to protect its confidentiality and integrity. The Group’s Privacy Policy has been revised in compliance with the GDPR to advise you how we collect your information and how it is used. Our Policy sets out how members of the North British Railway Study Group can expect personal data provided by themselves for membership administration purposes, to be retained and managed on the Group’s behalf by the Membership Secretary.

Who controls the personal information collected?

All personal information collected is in the control of the North British Railway Study Group which is a non-incorporated private association of individuals sharing a common interest in the North British Railway and whose current contact address is:

The Committee exercises the function of ‘Data Controller’ while the Membership Secretary is the ‘Processor’, both in terms of the GDPR.

How do we collect your personal information?

We do not collect any personal information through use of the main pages of the website except your email address, which will be retained for a period after you send us an email using the form on this site.

Should you decide to apply for membership of the Study Group online or by either a printed form or a form downloaded from this website, forwarded by post, we will extract your personal details from the form and store it on a secure membership database.

If you are a member and register as a Forum user, that use will be subject to terms of registration which you will be required to accept as part of the registration process. You should review these terms regularly.

What is your personal information used for?

Members’ personal information is held securely on the Membership Database for the purposes of membership and general administration, including Journal mailing. In addition, very limited sets of data are used by nominated officers of the Group, to control access to the members’ area of this website including the Forum; Gift Aid reclaim and for group e-mailing by the Membership Secretary.

Do we share your information?

The NBR Study Group will not share personal information with third parties except with your express permission and for a specific purpose

How can you gain access to your personal information?

Members may contact the Group’s Secretary at any time to obtain details of the personal information the Group hold about them. The Secretary also holds a full version of our Personal Data Retention Policy, which includes a full list of Data Sets, holders and retention periods and a copy is available on request.

Through the annual subscription process, members are provided with an opportunity to ensure that their personal information is correct and current, and they may review and update this information at any time by contacting the Membership Secretary, direct.

If you decide to terminate your membership at any time and wish us to delete your data entirely from our system, we will do so on request.

How secure is your personal information?

Members’ personal details are held in a protected database, which can only be accessed by nominated officers of the Group. This database is stored offline on a password-protected device.

Cookies

This section was added on 25 March 2014 and was last updated on 25 August 2016.

What cookies does this website set?

This website uses cookies to allow the Forum to operate correctly. A cookie is also used to prevent the warning message from displaying repeatedly if you have signified acceptance of cookies by clicking the checkbox and ‘continue’ button.

This website tracks page visits using Google Analytics which places cookies.

You can find out more about cookies at www.aboutcookies.org

Changes

What happens if we change this statement?

The NBR Study Group may occasionally update this privacy statement and, when this happens, we will also revise the ‘last update’ date at the top of the privacy statement.